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</o:shapelayout></xml><![endif]--></head><body lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Hi Mentors,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Anybody interested in going to the Mentors Summit?<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>Let me know ASAP!<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><br>Cheers,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'>M<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D'><o:p> </o:p></span></p><div style='border:none;border-left:solid blue 1.5pt;padding:0in 0in 0in 4.0pt'><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span lang=DE style='font-size:11.0pt;font-family:"Calibri",sans-serif'>From:</span></b><span lang=DE style='font-size:11.0pt;font-family:"Calibri",sans-serif'> gsoc-mentors-announce@googlegroups.com [mailto:gsoc-mentors-announce@googlegroups.com] <br><b>Sent:</b> Monday, July 06, 2015 9:10 PM<br><b>To:</b> GSoC Mentors Announce<br><b>Subject:</b> [GSoC Mentors Announce] Re: GSoC 2015 Mentor Summit Travel and Details Email<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial",sans-serif'>Hi folks, <br><br>Just a friendly reminder that we are taking requests for POs, hotel reservations, and registrations for the mentor summit. Please let me know if you have any questions or concerns about the process for anything. The hotel is already filling up, so I do recommend booking soon.<br><br>Cheers, <br>Carol </span><o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal>On Mon, Jun 15, 2015 at 1:34 PM, Carol Smith <<a href="mailto:carols@google.com" target="_blank">carols@google.com</a>> wrote:<o:p></o:p></p><blockquote style='border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in'><div><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>Hi everyone,</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>The Google Summer of Code Mentor Summit is approaching!</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><b><span style='font-family:"Arial",sans-serif'>When:</span></b><span style='font-family:"Arial",sans-serif'> 6-8 November, 2015</span><o:p></o:p></p><p style='margin:0in;margin-bottom:.0001pt'><b><span style='font-family:"Arial",sans-serif'>Where:</span></b><span style='font-family:"Arial",sans-serif'> Google Headquarters, Mountain View, California + Sheraton Sunnyvale and Aloft Sunnyvale hotels</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><b><span style='font-family:"Arial",sans-serif'>Some brief background:</span></b><span style='font-family:"Arial",sans-serif'> The Google Summer of Code Mentor Summit is a two-day "</span><a href="http://en.wikipedia.org/wiki/Unconference" target="_blank"><span style='font-family:"Arial",sans-serif'>unconference</span></a><span style='font-family:"Arial",sans-serif'>" that brings together mentors and org admins from each of the mentoring organizations that have participated in GSoC that year. Google pays for a two-night hotel stay, transportation costs, conference facilities, and food for the weekend, and the attendees make the agenda. We've consistently heard from mentors over the years that the summit was one of the best conferences of the year for them. The opportunity to meet face-to-face with other FOSS community members is a valuable experience, as is the time spent discussing ideas in a casual forum where everyone's voice can be heard. </span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>Attendees will be staying at either the </span><a href="http://www.sheratonsunnyvale.com/" target="_blank"><span style='font-family:"Arial",sans-serif'>Sunnyvale Sheraton</span></a><span style='font-family:"Arial",sans-serif'> hotel or the </span><a href="http://www.starwoodhotels.com/alofthotels/property/overview/index.html?propertyID=4141&language=en_US" target="_blank"><span style='font-family:"Arial",sans-serif'>Aloft Sunnyvale</span></a><span style='font-family:"Arial",sans-serif'> hotel this year.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><b><span style='font-family:"Arial",sans-serif'>Here's how to proceed with booking and attending:</span></b><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>1) Your organization will need to decide on either one or two delegates [1] to send to the event. If your organization was allocated 3 or fewer students this year you may send one delegate. If your organization was allocated 4 or more students this year you may send two delegates. Any people who want to attend above and beyond the two from your organization will need to list themselves on the </span><a href="https://docs.google.com/forms/d/1WlSKsw9L-sBM_vGaYlvQrKM2VBl9gIj6CDT7YewMt_4/viewform" target="_blank"><span style='font-family:"Arial",sans-serif'>Waiting List</span></a><span style='font-family:"Arial",sans-serif'> and wait for word from me about extra space as we get closer to the event.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>2) Once your organization has decided on the delegate(s) it would like to send to this year's event, those individuals can feel free to book their hotel rooms at the </span><a href="https://www.starwoodmeeting.com/StarGroupsWeb/res?id=1506058150&key=846F69C" target="_blank"><span style='font-family:"Arial",sans-serif'>Sunnyvale Sheraton</span></a><span style='font-family:"Arial",sans-serif'> now (this is where the evening social activities will be taking place). Please note that if the Sunnyvale Sheraton fills up you will need to make you can book at the </span><a href="https://www.starwoodmeeting.com/Book/novgooglegroup" target="_blank"><span style='font-family:"Arial",sans-serif'>Aloft Sunnyvale</span></a><span style='font-family:"Arial",sans-serif'> instead. If you really want to stay at the Sheraton, make sure to book early! We'll have shuttles running between the hotels and to campus for the whole weekend. <b>NB</b>: The hotel registration deadline is 2 October. </span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>3) Please fill out the </span><a href="https://docs.google.com/forms/d/116jPicpxWTy0wuAk1r6qZdZ-EX7hmkRo3lqgLtyV0-Q/viewform" target="_blank"><span style='font-family:"Arial",sans-serif'>Mentor Summit Registration</span></a><span style='font-family:"Arial",sans-serif'> form as soon as you have confirmed your hotel room.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>4) We include the reimbursement for travel to the mentor summit and the mentor stipends in one PO to your organization. Please see the <a href="http://www.google-melange.com/gsoc/document/show/gsoc_program/google/gsoc2015/paymentguidelines" target="_blank">payment info</a> page for more detail on this. These POs will be issued to your org soon after it has made the payment request. </span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>5) Flights should be purchased once you have a confirmed PO. All orgs pay for plane tickets ahead of time and then request reimbursement via invoice against the PO once you have receipts for the flights.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>6) Please check out the </span><a href="https://sites.google.com/site/gsoc2015ms/" target="_blank"><span style='font-family:"Arial",sans-serif'>website</span></a><span style='font-family:"Arial",sans-serif'>. It has lots of useful information for you about the event and what to expect.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif'>7) In the unlikely event that your organization does not plan to attend the mentor summit at all, please fill out </span><a href="https://docs.google.com/forms/d/1nDtQQ837TthbL7eMZsApStfWv7KgzGMQM-JQUWF_1vI/viewform" target="_blank"><span style='font-family:"Arial",sans-serif'>this form</span></a><span style='font-family:"Arial",sans-serif'> to let me know. Please only fill this out if you are not sending *any* delegates to the summit. </span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif;color:black'>8) Please remember that any organization that misses two or more evaluation deadlines may not attend the summit. If you book travel and then get uninvited from the summit after the either the midterm or the final evaluations you will not be reimbursed for travel costs and your hotel stays will be cancelled. So don't miss those evaluations or you jeopardize missing the event!</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif;color:black'>[1] - A "delegate" is defined as either a mentor or org admin who participated in this year's GSoC program. We're sorry, but we can't accommodate other people from your organization who did not mentor or administer this year. Also, we will not accept any mentors who miss an evaluation deadline in this year's program. Please contact me if you have questions about if a person from your organization is on this list. </span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif;color:black'>As always, please contact me directly with any questions or concerns you may have about any of these instructions.</span><o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif;color:black'>Cheers,</span><o:p></o:p></p><p style='margin:0in;margin-bottom:.0001pt'><span style='font-family:"Arial",sans-serif;color:black'>Carol</span><o:p></o:p></p></div></blockquote></div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>-- <br>You received this message because you are subscribed to the Google Groups "Google Summer of Code Mentors Announce List" group.<br>To unsubscribe from this group and stop receiving emails from it, send an email to <a href="mailto:gsoc-mentors-announce+unsubscribe@googlegroups.com">gsoc-mentors-announce+unsubscribe@googlegroups.com</a>.<br>Visit this group at <a href="http://groups.google.com/group/gsoc-mentors-announce">http://groups.google.com/group/gsoc-mentors-announce</a>.<br>For more options, visit <a href="https://groups.google.com/d/optout">https://groups.google.com/d/optout</a>.<o:p></o:p></p></div></div></body></html>