Author: smumford Date: 2010-10-07 02:35:47 -0400 (Thu, 07 Oct 2010) New Revision: 4570 Added: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addfileplanform.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addnewdocumentarticle.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addnewpodcast.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/attachments.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/blackplus.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/categorychildren.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/droparrow.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/fileplancontent.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/htmltab.png epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/newarticle.png 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epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Administration.xml epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Site_Publisher_User_Guide.xml epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/Sites.xml epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/SitesExplorer.xml epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/publican.cfg Log: JBEPP-518: Further conversion Modified: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Administration.xml =================================================================== --- epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Administration.xml 2010-10-07 06:35:03 UTC (rev 4569) +++ epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Administration.xml 2010-10-07 06:35:47 UTC (rev 4570) @@ -30,7 +30,7 @@ <section id="sect-Site_Publisher_User_Guide-WCM_Administration-Types_of_Content"> <title>Types of Content</title> - <!-- The below sections were added early to provide a target for an xref at SitesExplorer.xml:528 --> + <!-- The below sections were added early to provide a target for an xref at SitesExplorer.xml:528 --> <section id="sect-Site_Publisher_User_Guide-Types_of_Content-Presentation_Management"> <title>Presentation Management</title> <section id="sect-Site_Publisher_User_Guide-Presentation_Management-Manage_Views"> Modified: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Site_Publisher_User_Guide.xml =================================================================== --- epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Site_Publisher_User_Guide.xml 2010-10-07 06:35:03 UTC (rev 4569) +++ epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/Site_Publisher_User_Guide.xml 2010-10-07 06:35:47 UTC (rev 4570) @@ -3,7 +3,7 @@ <!ENTITY % BOOK_ENTITIES SYSTEM "Site_Publisher_User_Guide.ent"> %BOOK_ENTITIES; ]> -<book> +<book status="draft"> <xi:include href="Book_Info.xml" xmlns:xi="http://www.w3.org/2001/XInclude" /> <xi:include href="Preface.xml" xmlns:xi="http://www.w3.org/2001/XInclude" /> <xi:include href="Preamble.xml" xmlns:xi="http://www.w3.org/2001/XInclude" /> Added: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addfileplanform.png =================================================================== (Binary files differ) Property changes on: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addfileplanform.png ___________________________________________________________________ Name: svn:mime-type + application/octet-stream Added: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addnewdocumentarticle.png =================================================================== (Binary files differ) Property changes on: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/images/addnewdocumentarticle.png 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epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/Sites.xml 2010-10-07 06:35:03 UTC (rev 4569) +++ epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/Sites.xml 2010-10-07 06:35:47 UTC (rev 4570) @@ -166,7 +166,7 @@ <para> Set access and edit permission for this portal by clicking the <emphasis role="bold">Permission Setting</emphasis> tab. </para> - <!-- Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps. --> <para> + <!-- Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps. --> <para> The <emphasis role="bold">Permission Setting</emphasis> tab includes two subtabs: <emphasis role="bold">Access Permission Setting</emphasis> and <emphasis role="bold">Edit Permission Setting</emphasis>. </para> <variablelist> @@ -254,7 +254,7 @@ </listitem> </varlistentry> </variablelist> - <!-- END --> + <!-- END --> </step> <step> <para> @@ -698,7 +698,7 @@ <imagedata align="center" contentwidth="150mm" fileref="images/webcontentpreference.png" format="PNG" width="444" /> </imageobject> </mediaobject> - <!-- Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps. --> <itemizedlist> + <!-- Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps. --> <itemizedlist> <listitem> <para> The <emphasis role="bold">Permission manager</emphasis> tab is used to set the edit and access permission for this content: @@ -790,7 +790,7 @@ </step> </procedure> - <!-- END --> + <!-- END --> </listitem> <listitem> <para> Modified: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/SitesExplorer.xml =================================================================== --- epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/SitesExplorer.xml 2010-10-07 06:35:03 UTC (rev 4569) +++ epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/en-US/modules/Usage/SitesExplorer.xml 2010-10-07 06:35:47 UTC (rev 4570) @@ -1030,7 +1030,7 @@ <imagedata align="center" contentwidth="150mm" fileref="images/maincontenttab.png" format="PNG" width="444" /> </imageobject> </mediaobject> - <!-- Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps. --> <para> + <!-- Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps. --> <para> The Select Template field has two options: </para> <itemizedlist> @@ -1229,7 +1229,7 @@ </tbody> </tgroup> </table> - <!-- END --> + <!-- END --> </step> <step> <para> @@ -1807,7 +1807,7 @@ icon to delete category in <emphasis role="bold">Upload a file</emphasis> form. </para> <para> - You also manage categories which added for files by using the <emphasis role="bold">Manage Categories</emphasis> function. See xref linkend=&#34;sect-Site_Publisher_User_Guide-Manage Categories&#34; + You also manage categories which added for files by using the <emphasis role="bold">Manage Categories</emphasis> function. See xref="" </para> </note> </step> @@ -3089,10 +3089,10 @@ Select the <emphasis role="bold">Actions</emphasis> tab, the click <inlinemediaobject> <imageobject> - <imagedata fileref="images/addnewdocumenticon.png" format="PNG" /> + <imagedata fileref="images/adddocumenticon.png" format="PNG" /> </imageobject> </inlinemediaobject> - . + . </para> <mediaobject> <imageobject role="html"> @@ -3103,9 +3103,796 @@ </imageobject> </mediaobject> </step> + <step> + <para> + Select the document type (template) that you want to create from the drop-down list (Article is selected by default). + </para> + <para> + Each document (except Article) must be added to catagories when created. + </para> + </step> </procedure> + <para> + To add Categories for a document do the following: + </para> + <procedure> + <title></title> + <step> + <para> + Open the <emphasis role="bold">Add Categories </emphasis> form. (See Step 7 in <xref linkend="proc-Site_Publisher_User_Guide-Upload_files_into_folders-To_upload_file_into_folder_do_as_follows"/>) + </para> + </step> + <step> + <para> + Click <inlinemediaobject><imageobject><imagedata fileref="images/addplusicon.png"/></imageobject></inlinemediaobject>. The following window will appear: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/taxonomytree.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/taxonomytree.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + </step> + <step> + <para> + Select categories by clicking the <inlinemediaobject><imageobject><imagedata fileref="images/greentick.png"/></imageobject></inlinemediaobject> icon. Click <inlinemediaobject><imageobject><imagedata fileref="images/blackplus.png"/></imageobject></inlinemediaobject> to open child nodes of the categories. + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/categorychildren.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/categorychildren.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <note> + <title>Further Actions</title> + <itemizedlist> + <listitem> + <para> + More categories can be added by repeating the above steps. + </para> + </listitem> + <listitem> + <para> + Use the <inlinemediaobject><imageobject><imagedata fileref="images/trashicon.png"/></imageobject></inlinemediaobject> to delete categories. + </para> + </listitem> + <listitem> + <para> + Information about the Manage Categories function can be found in xref="" + </para> + </listitem> + </itemizedlist> + </note> + </step> + </procedure> </section> - + <section> + <title>Create a new File document</title> + <procedure> + <title></title> + <step> + <para> + Open the <emphasis role="bold">Add New Document</emphasis> form (instructions in xref=""), then select <emphasis role="bold">File</emphasis> from the drop-down list. + </para> + </step> + <step> + <para> + Input name for file document in the Name field. Some special characters can not be used in the Name field: @ # % &amp; * ( ) “ ' : ; [ ] {} / ! + </para> + </step> + <step> + <para> + Click the <inlinemediaobject><imageobject><imagedata fileref="images/droparrow.png"/></imageobject></inlinemediaobject> to see the <emphasis role="bold">Mime Type</emphasis> list and select one. There are two types of File document for you to choose: + </para> + <itemizedlist> + <listitem> + <para> + <emphasis role="bold">text/html</emphasis>: when creating a text/html File document, you can input value in the Content field like source code (HyperText Markup Language HTML). After being created, it will generate the content you want, then you can see both the inputted source code and the generated content in that document. + </para> + </listitem> + <listitem> + <para> + <emphasis role="bold">text/plain</emphasis>: after being created, it will display exactly what you inputted in the Content field.html. + </para> + </listitem> + </itemizedlist> + </step> + <step> + <para> + Input a value in the <emphasis role="bold">Content</emphasis> field: + </para> + <itemizedlist> + <listitem> + <para> + <emphasis role="bold">text/html</emphasis>: If you want to create a File document with a source code and generated content, click <inlinemediaobject><imageobject><imagedata fileref="images/sourceicon.png"/></imageobject></inlinemediaobject> in the editor bar. In this mode, only Save, New Page, Preview icons in editor bar are visible for using. Click the <inlinemediaobject><imageobject><imagedata fileref="images/previewicon.png"/></imageobject></inlinemediaobject> to preview the generated content. + </para> + </listitem> + <listitem> + <para> + <emphasis role="bold">text/plain</emphasis>: If you select text/plain type, the content field will be displayed like the following illustration: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/plaintextcontentform.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/plaintextcontentform.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + </listitem> + </itemizedlist> + </step> + <step> + <para> + After inputting all required fields, click <emphasis role="bold">Save</emphasis> to accept creating a new file document or Cancel to quit without saving changes. + </para> + <para> + After being created successfully, a file document with type text/html will be displayed like the illustration below: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/htmltab.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/htmltab.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/texttab.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/texttab.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + </step> + </procedure> + </section> + <section> + <title>Create a new Article</title> + <procedure> + <title></title> + <step> + <para> + Follow these steps to open the <emphasis role="bold">Add New Document</emphasis> form, then select <emphasis role="bold">Article</emphasis> from the drop-down list. (Actually, Article is selected by default). + </para> + <para> + The Add New Document form will be displayed like the following illustration: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/addnewdocumentarticle.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/addnewdocumentarticle.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + </step> + <step> + <para> + Input the name and the title of the Article in the Name and Title field, some special characters can not be used in the Name field (@ # % &amp; * ( ) “ ' : ; [ ] {} / !). + </para> + </step> + <step> + <para> + Input value for the Summary field, and the Content field. + </para> + </step> + <step> + <para> + Click Save to accept the inputted values, or Cancel to quit. + </para> + </step> + </procedure> + <para> + After being created, new added Article document will be like the illustration below: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/newarticle.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/newarticle.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <para> + The Links is used to list all its related documents . After adding relations for a document, Article will be displayed. You can click these links to view a content of the related documents. + </para> + <para> + The Attachments is used to list all its uploaded files/documents that is attached with the Article. You can remove the attachments by clicking the <inlinemediaobject><imageobject><imagedata fileref="images/trashicon.png"/></imageobject></inlinemediaobject>. + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/attachments.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/attachments.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <para> + Instructions to add an attachment are in xref="". + </para> + </section> + <section> + <title>Create a New Podcast</title> + <procedure> + <title></title> + <step> + <para> + Open the <emphasis role="bold">Add New Document</emphasis> form and select <emphasis role="bold">Podcast</emphasis> from the <emphasis role="bold">Select Template</emphasis> list. (Refer to <xref linkend="sect-Site_Publisher_User_Guide-Basic_Actions_in_Sites_Explorer-Create_a_new_web_content"/> for detailed instructions). + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/addnewpodcast.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/addnewpodcast.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <table> + <title></title> + <tgroup cols="2"> + <thead> + <row> + <entry> + Field + </entry> + <entry> + Details + </entry> + </row> + </thead> + <tbody> + <row> + <entry> + Name + </entry> + <entry> + The name of a document. This field is required. Some special characters are not allowed to input in the Name field(@ # % &amp; * ( ) “ ' : ; [ ] {} / !). + </entry> + </row> + <row> + <entry> + Title + </entry> + <entry> + The title of a document. + </entry> + </row> + <row> + <entry> + Categories + </entry> + <entry> + Categories of a document. + </entry> + </row> + <row> + <entry> + Link + </entry> + <entry> + The link to the source path of the uploaded media file. This field is required. + </entry> + </row> + <row> + <entry> + Author + </entry> + <entry> + The author of the uploaded media file. + </entry> + </row> + <row> + <entry> + Explicit + </entry> + <entry> + <para> + It is used to indicate whether or not your podcast contains an explicit material. + </para> + <para> + There are two options: + </para> + <itemizedlist> + <listitem> + <para> + <emphasis>Yes</emphasis>: an "explicit" parental advisory graphic will appear next to your podcast artwork + </para> + </listitem> + <listitem> + <para> + <emphasis>No</emphasis>: you see no indicator – bank is default advisory type + </para> + </listitem> + </itemizedlist> + </entry> + </row> + <row> + <entry> + Category + </entry> + <entry> + The category of the uploaded media file, example: music, film, short clip, etc. + </entry> + </row> + <row> + <entry> + Keyword + </entry> + <entry> + Keyword allows you to search your podcast files more quickly. You can use commas to separate between keywords. + </entry> + </row> + <row> + <entry> + Publish date + </entry> + <entry> + The date when an episode was released. + </entry> + </row> + <row> + <entry> + Description + </entry> + <entry> + Information about the uploaded media file. + </entry> + </row> + <row> + <entry> + Mime type + </entry> + <entry> + The type of the uploaded media file. + </entry> + </row> + <row> + <entry> + Length + </entry> + <entry> + The length of the uploaded media file. + </entry> + </row> + </tbody> + </tgroup> + </table> + </step> + <step> + <para> + Input values for fields. To upload a media file, click the <emphasis role="bold">Browse...</emphasis> button and select the media file from your machine. Then click <inlinemediaobject><imageobject><imagedata fileref="images/uploadicon.png"/></imageobject></inlinemediaobject>next to the <emphasis role="bold">Browse...</emphasis> button. + </para> + </step> + <step> + <para> + Click <emphasis role="bold">Save</emphasis> to finish, or <emphasis role="bold">Cancel</emphasis> to quit without saving changes. + </para> + </step> + </procedure> + <para> + Once created, a Podcast will appear as so: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/podcastscreen.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/podcastscreen.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <para> + Podcasts can be listened to immediately, or transferred to another device. + </para> + </section> + <section> + <title>Create a new Sample node</title> + <procedure> + <title></title> + <step> + <para> + Open the <emphasis role="bold">Add New Document</emphasis> window and select <emphasis role="bold">Sample node</emphasis> from the <emphasis role="bold">Select Template</emphasis> list. (Refer to <xref linkend="sect-Site_Publisher_User_Guide-Basic_Actions_in_Sites_Explorer-Create_a_new_web_content"/> for detailed instructions) + </para> + <para> + The <emphasis role="bold">Add New Sample Node</emphasis> form will appear: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/newsamplenodeform.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/newsamplenodeform.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + </step> + <step> + <para> + Complete the appropriate fields + </para> + </step> + <step> + <para> + click <emphasis role="bold">Browse...</emphasis> and navigate to an image if you want to upload one. + </para> + </step> + </procedure> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/samplenodeformcompleted.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/samplenodeformcompleted.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <para> + The Relations area is used to list all its related documents. See here + </para> + <para> + You can click the links to view content of the related document. + </para> + <para> + The Attachments area is used to list all its uploaded files. See xref="" + </para> + </section> + <section> + <title>Create a new File Plan</title> + <procedure> + <title></title> + <step> + <para> + Open the <emphasis role="bold">Add New Document</emphasis> window and select <emphasis role="bold">File plan</emphasis> from the <emphasis role="bold">Select Template</emphasis> list. (Refer to <xref linkend="sect-Site_Publisher_User_Guide-Basic_Actions_in_Sites_Explorer-Create_a_new_web_content"/> for detailed instructions) + </para> + <para> + The <emphasis role="bold">Add File plan</emphasis> form will appear: + </para> +<!--Doc Note: The content from this point until the next comment 'END' should probably be moved to a breakout explanation. Having it in the middle of a procedure breaks the flow of the steps.--> + <variablelist> + <title>Tabs in the <emphasis role="bold">Add File plan</emphasis> form</title> + <varlistentry> + <term>The <emphasis role="bold">Name</emphasis> tab</term> + <listitem> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/addfileplanform.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/addfileplanform.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <table> + <title></title> + <tgroup cols="2"> + <thead> + <row> + <entry> + Field + </entry> + <entry> + Details + </entry> + </row> + </thead> + <tbody> + <row> + <entry> + Name + </entry> + <entry> + The name of the file plan. + </entry> + </row> + <row> + <entry> + Categories + </entry> + <entry> + The categories of your file plan. Select the categories for your file plan by clicking the <inlinemediaobject><imageobject><imagedata fileref="images/addplus.png"/></imageobject></inlinemediaobject> button. + </entry> + </row> + <row> + <entry> + File Plan note + </entry> + <entry> + Note for presenting any other information for users. + </entry> + </row> + </tbody> + </tgroup> + </table> + </listitem> + </varlistentry> + <varlistentry> + <term>The <emphasis role="bold">Record properties</emphasis> tab</term> + <listitem> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/recordpropertiestab.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/recordpropertiestab.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <table> + <title></title> + <tgroup cols="2"> + <thead> + <row> + <entry> + Field + </entry> + <entry> + Details + </entry> + </row> + </thead> + <tbody> + <row> + <entry> + Record category identifier + </entry> + <entry> + The alphanumeric or numeric identifier indicating a unique record category. This must be a unique ID and if left blank will be created automatically by the system. + </entry> + </row> + <row> + <entry> + Disposition authority + </entry> + <entry> + A reference number to the regulations that govern the disposition. + </entry> + </row> + <row> + <entry> + Permanent record indicator + </entry> + <entry> + A type of record indicators which should never be deleted. + </entry> + </row> + <row> + <entry> + Disposition instructions + </entry> + <entry> + A readable guidelines on how the records associated with the file plan will be handled. + </entry> + </row> + <row> + <entry> + Contains records folder + </entry> + <entry> + The confirmation is about whether the records folder is contained or not. + </entry> + </row> + <row> + <entry> + Default media type + </entry> + <entry> + The choice for preset media types which are made available to simplify the data entry for the record. The frequently-chosen value is "electronic" or paper. + </entry> + </row> + <row> + <entry> + Default marking list + </entry> + <entry> + Handling and classification information that are printed at the bottom of the record, such as UNCLASSIFIED or NOCONTRACT. + </entry> + </row> + <row> + <entry> + Default originating organization + </entry> + <entry> + This option is to enter the original arrangement as default which is made available to simplify the data entry for the record and to assume that originating organizations are the same for the information in the file plan. + </entry> + </row> + <row> + <entry> + Vital record indicator + </entry> + <entry> + This flag is to allow whether tracking or reminding you of the record as essential or not. + </entry> + </row> + <row> + <entry> + Vital record review period + </entry> + <entry> + The choice for the interval of time between vital record reviews. + </entry> + </row> + </tbody> + </tgroup> + </table> + </listitem> + </varlistentry> + <varlistentry> + <term>The <emphasis role="bold">Process Properties</emphasis> tab:</term> + <listitem> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/processproperties.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/processproperties.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + <table> + <title></title> + <tgroup cols="2"> + <thead> + <row> + <entry> + Field + </entry> + <entry> + Details + </entry> + </row> + </thead> + <tbody> + <row> + <entry> + Process cutoffs + </entry> + <entry> + The boolean datatype is used to break a process. If the process cutoff flag is set in the file plan, the record is cutoff after the expiration, or after it has been obsolete or superseded, depending on the information in the file plan. + </entry> + </row> + <row> + <entry> + Event trigger + </entry> + <entry> + The text datatype is an automatic executing code which is used to tell the event to perform some actions. + </entry> + </row> + <row> + <entry> + Cutoff period + </entry> + <entry> + The duration for the record cutoff performance. + </entry> + </row> + <row> + <entry> + Cutoff on obsolete + </entry> + <entry> + The record is cutoff when it is obsolete. + </entry> + </row> + <row> + <entry> + Cutoff on superseded + </entry> + <entry> + The record is cutoff when it is removed or replaced. + </entry> + </row> + <row> + <entry> + Process hold + </entry> + <entry> + This boolean datatype is used when a record process may be held before the further disposition is handled. + </entry> + </row> + <row> + <entry> + Hold period + </entry> + <entry> + The duration when a record may be held after cutoff which is normally measured in Years. + </entry> + </row> + <row> + <entry> + Discretionary Hold + </entry> + <entry> + The boolean datatype is used when a hold may be discretionary, such as after a command change. So, the discretionary hold flag allows the records management module to track these manual checks. + </entry> + </row> + <row> + <entry> + Process transfer + </entry> + <entry> + The boolean datatype is used to determine how a record process will be transferred. + </entry> + </row> + <row> + <entry> + Default transfer location + </entry> + <entry> + The text datatype is used to determine where a record is transferred by default. + </entry> + </row> + <row> + <entry> + Transfer block size + </entry> + <entry> + The float datatype is used to determine in what size blocks for organizational purposes that is normally measured in Years. + </entry> + </row> + <row> + <entry> + Process accession + </entry> + <entry> + The boolean datatype is flagged when a record which is held permanently must be ultimately transferred to the national records authority. + </entry> + </row> + <row> + <entry> + Accession location + </entry> + <entry> + The text datatype is flagged to specify an area for the accession transfer. + </entry> + </row> + <row> + <entry> + Accession block size + </entry> + <entry> + The text datatype is flagged to determine the blocks size for organizational purposes which is normally measured in Years. + </entry> + </row> + <row> + <entry> + Process destruction + </entry> + <entry> + The boolean datatype is flagged if there is any record to be destroyed. After that, the record is marked in the Alfresco system to be permanently destroyed so that all information, metadata and physical traces are removed and cannot be recovered. + </entry> + </row> + </tbody> + </tgroup> + </table> + </listitem> + </varlistentry> + </variablelist> +<!--END--> + </step> + <step> + <para> + Complete appropriate fields. + </para> + </step> + <step> + <para> + Click <emphasis role="bold">Save</emphasis> to accept, or <emphasis role="bold">Cancel</emphasis> to quit. + </para> + </step> + </procedure> + <para> + Once created the new File lan will appear as so: + </para> + <mediaobject> + <imageobject role="html"> + <imagedata fileref="images/fileplancontent.png" format="PNG" align="center" scale="" /> + </imageobject> + <imageobject role="fo"> + <imagedata fileref="images/fileplancontent.png" format="PNG" align="center" contentwidth="150mm" /> + </imageobject> + </mediaobject> + </section> </section> </section> Modified: epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/publican.cfg =================================================================== --- epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/publican.cfg 2010-10-07 06:35:03 UTC (rev 4569) +++ epp/docs/branches/EPP_5_0_Branch/Site_Publisher_User_Guide/publican.cfg 2010-10-07 06:35:47 UTC (rev 4570) @@ -5,4 +5,4 @@ type: Book brand: JBoss debug:1 -toc_section_depth:10 \ No newline at end of file +toc_section_depth:10